Academic Rules-Regulations

Scope

The Master in Dairying programme offers intensive training in various aspects of production, processing and management of dairying.

Course Offered

The disciplines (main subjects of study) in which instructions are offered at this Institute, leading to the Master Degree, are as follows:

Duration

The duration of Master's Degree Programme is two years for graduates with at least four years professional degrees. Those with 3 years bachelor degree will undergo pre-requisite courses as decided by the Board of Studies and the duration will be 3 years. The maximum period of stay of a scholar for completion of degree requirement for obtaining Master's degree shall be 4 (Four) years. However, it will be 5(five) years in case of scholars with one year of pre-requisite courses.

The students from other Universities/Institutions may be accepted for short term training as well as the use of specialized equipment on payment of Bench fee depending on the nature and period of training in each case provided that it does not affect the activities of this Institute. The work on a part of the dissertation work for M.Sc. may also be allowed with appropriate bench fee. However, the contribution of NDRI Deemed University will have to be recognized in the dissertation. The above provision shall only be applicable to the students from those Universities which have signed MOU in this regard with the Institute in the light of existing ICAR guidelines. Modus operandi shall be decided by the concerned Head of Divisions with the approval of Joint Director/ Director.

Minimum Qualification

A qualification for admission to Master in Dairying programmes is a Bachelor's degree from any university recognized by the Institute, in the relevant subject. The details of eligibility and qualifications are published in the Information Bulletin for All India Entrance Examination for M.Sc. Admissions published every year by the ICAR.Candidates having passed (or due to appear at the final examination) their Bachelor degree in the concerned field under 10+2+5 (B.V.Sc.), 10+2+4 or 10+2+3 year degree programmes.The candidate must have passed Bachelor degree examination securing Overall Grade Point Average (OGPA) of at least 6.60/10.00 in ten-point scale, at least 3.25/5.00 in five-point scale, at least 2.60/4.00 in four-point scale for General, OBC and UPS categories candidates. For SC/ST/Physically Handicapped (PH) candidates, the said requirement is an OGPA of at least 5.60/10.00, 2.75/5.00, 2.20/4.00 respectively. In other cases, where grade-points are not awarded and only marks are awarded, the candidate must have secured at least 60% marks for General, OBC and UPS categories whereas for SC /ST /PH the requirement is 50% marks. (Equivalence between OGPA and % marks will not be acceptable). The candidate must have passed B.V.Sc. & A.H. with Internship before the date of registration at NDRIA good knowledge of English is essential.

Entrance Examination

Admission to Master in Dairying programme shall be made on the basis of merit in All India Entrance Examination conducted by ICAR, New Delhi.

For (In-service) candidates:

Foreign Students:
Foreign students seeking admission at this Institute shall have to submit their applications through their respective embassies at New Delhi or the respective Indian Missions in their countries to the Govt. of India, Department of Agricultural Research and Education, Krishi Bhawan, New Delhi-110001 and the candidature shall be considered only if they are sponsored by

Mode of counseling for admission of wait-listed candidates

The following mode of counseling for admission of waited listed candidates in Master's degree. programmes will be adopted.

The general category candidates will be called after the counseling of candidates of above categories is over. The reserved seats left vacant, if any and the vacant seats for unreserved category will be filled-up from the general category in the waiting list.

Number of Seats

In each discipline, number of seats will be as decided by the Academic Council for each discipline. A programme may not be offered if number of students selected is less than two.

Reservation

15% of total seats are reserved for candidates belonging to Scheduled Castes, 7.5% for Scheduled Tribes, 27% for OBC as per Government of India directives applicable at the time of counseling and 3% for Physically Handicapped (having permanent disability of not less than 40%) provided the candidate is otherwise fit for admission. The reservation of seats is interchangeable amongst the SC/ST candidates depending upon the availability of such candidates. However, if such candidates are not available, the seats will be treated as unreserved.

2% seats would be reserved for the candidates of the remote and under privileged States/Union Territories (UPS) namely Andaman and Nicobar Islands, Arunachal Pradesh, Dadra and Nagar Haveli, Daman & Diu, Goa, Lakshadweep, Meghalaya, Mizoram, Nagaland, Sikkim and Tripura where educational facilities in Agriculture and allied Science Subjects do not exist. However these seats will be filled by merit amongst the qualified candidates from the state concerned those who qualify this examination. In case no qualified candidates are available in these categories, the vacant seats will be filled from general merit. Candidates from UPS will have to produce domicile certificate issued by the Competent Authority at the time of counseling.

Registration

A student selected for admission shall become an enrolled student of the Master's programme only when he/she reports for registration on the due date, mentioned in the admission letter with following documents in original and on payment of prescribed fees.

A candidate selected provisionally for admission may be allowed late registration by two working days under special circumstances keeping in view the gravity of each case at the discretion of the Joint Director (Academic)/Director. However, such candidate shall be required to pay the late registration fee at the prevailing rates. Further provided that in case a candidate fails to report for first registration till the stipulated date i.e. late by two working days such provisionally selected candidates will not be admitted and seat thus vacated shall be filled from the waiting list.

A student admitted to the Master,s Degree programme shall be allotted a Registration Number in seven digits at the time of joining the course. For this purpose, year of admission (in two digits), name of the course (in one English alphabet) followed by discipline of course (in two alphabets) and the student's serial number at the time of admission (in two digits). The name of course shall be M for M.Sc./MV.Sc./M.Tech and the discipline of the course shall be DM for Dairy Microbiology; DC for Dairy Chemistry; DT for Dairy Technology; DE for Dairy Engineering; AB for Animal Biochemistry; AG for Animal Genetics and Breeding ; LP for Livestock Production and Management; AN for Animal Nutrition; AP for Animal Physiology; EC for Dairy Economics; DX for Dairy Extension Education, BT for Animal Biotechnology and FP for Agronomy (Forage Production). For instance, a student who has taken admission to Master,s Degree Programme in Dairy Microbiology in 2013 and gets 1 as student serial number will have Registration Number as 13-M-DM-01.

Registration in the case of continuing students will consist of the following steps to be completed within first week of the beginning of the semester.

(i)Addition of a course : 10 days after registration/start of course work with a fee of Rs. 100/- per course
(ii)Withdrawal of Course : 10 days from expiry of mid-term or 6 weeks before the Commencement of final examination.

Readmission

Re-admission in normal case is not permissible. The students who withdraw from the Institute or whose names have been struck off by the Institute (other than on disciplinary grounds) may be re-admitted within a period of 2 years on genuine grounds such as natural calamity/defence posting/exceptional circumstances at the discretion of the Joint Director/Director on submission of an application through the Head of the Division. However, on re-admission of such students, the period of break shall be counted towards the maximum period allowed for the award of degree. On re-admission, the concerned student shall be required to pay all the dues from date of discontinuance up to the date of rejoining apart from readmission fee at the prescribed rates of Rs. 1000/-.

Note :

Fees

The fee for the application form, entrance examination, tuition fee, examination fee and other charges shall be as prescribed by the institute from time to time. The fee once paid by a candidate is not refundable under any circumstances.

Academic Requirements

Every scholar admitted to Master degree programme shall be required to take the following three broad categories of courses during the two semesters:

Non-credit courses as detailed below:

The minimum credit requirement for Master degree will be as under:

* In order to fulfill the overall credit requirement of a student, the additional courses may be offered from Major / Minor / Supporting courses.

Extra Two credits may be given for preparation of Synopsis. Research credit for dissertation work be allotted for each semester and report for satisfactory.unsatisfactory be sent to COE for issue of grade cards.

A maximum of three allied disciplines may be identified as minor disciplines for each major discipline

In addition to above, a student for Master degree will be required to offer a minimum of 4 non-credit course of the following. These courses may be offered in 3rd Semester.

Uniformity in course codes

It was decided that to maintain uniformity, the course codes will be of two alphabets only as given below:

M.Sc./M.Tech./M.V.Sc.

first semester 611, 612……..
second semester 621, 622………
Seminar 619, 629 (Not more than two)

Minor disciplines

The BOS in each discipline will identify three disciplines as Minor so that the students can choose one minor discipline and the courses to a student will be offered from one discipline only to meet the minimum requirement of credits for the minor disciplines opted as minor.

Supporting course

Supporting courses may be allotted to a student from any discipline other than Major and Minor discipline of the student.

System of Evaluation

The evaluation of student's achievements in a course (Theory and Practical) shall be based on his/her performance in mid-term examination, semester-end final examination, seminars and practical exercises and semester end final practical examination. The relative weightage to be given to mid-term examination will be 20% marks and final semester-end examination 80% marks.

Every instructor shall prepare his/her course outline for his/ her teaching and shall submit it to the Joint Director (Academic) through the Head of his/her Division.

During the 8th week of each semester, there shall be a mid-term examination in each course lasting for at least one hour. The mid-term examination shall be scheduled by the Controller of Examination during each semester.Their shall be no mid term examination for practicals.

For the students who did not appear for the said examination due to genuine reasons like illness etc. a 'make- up' examination will be conducted within 7 days of completion of mid-term examination. The student requesting for make-up examination shall have genuine reasons. If he/she is sick, he/she has to produce a medical certificate signed by Medical Officer of the Institute or competent Medical Officer if he/she falls sick. If a course is offered simultaneously at NDRI, Karnal and its Regional Stations at SRS, Bangalore and ERS, Kalyani in the same semester, the question paper in that course shall be common to all the centers. The examiner for setting the common question paper shall be approved by Joint Director (Academic) from among the teachers of that course at all the centre's.

The answer books of the semester-end final examination shall be shown to students on request within 7 days after commencement of the next semester and kept with teacher till the end of next semester. There shall be no re-evaluation of the answer books. However, the re-totaling of the marks will be allowed with prescribed fee.

The distribution of marks for examination of Theory and Practical examination in a given course shall be in proportion to the number of credit hours for theory and practical.

The minimum marks required to pass a course shall be 65% separately in theory and practical.

Instructor of practical class shall evaluate each exercise and record the same on the practical notebook and this would carry weightage of 25% of total marks assigned to a course.

If a student fails to obtain pass marks in theory and practical separately in a course, he/she shall be declared 'FAIL' in the course.

A Supplementary Examination shall be conducted by the Controller of Examinations for the students who fail in a course, within 20 days of the declaration of result. The supplementary examination will carry 100% marks. He/she will appear in theory or in practical examination in which he/she has failed/ If he/she is failed in both i.e. in theory and practical, then he/she will appear in both.

If a student was found ineligible for appearing in semester-end examination due to shortage of attendance or if a student who does not appear in semester-end examination for any reason, he/she shall not be allowed to appear in supplementary examination and shall have to attend the classes in subsequent semester, when the course is normally offered.

If a student fails in the Supplementary Examination, he/she has to attend the classes for that course in the semester in which that course is normally offered. If a student fails in the semester-end examination but does not appear in the Supplementary Examination, he/she shall be treated at par with the student failing in the Supplementary Examination and shall have to attend the regular classes of the course. If a candidate fails in supplementary examination, but goes to ERS/SRS for dissertation work, the courses will be offered at Regional Station.

When a student fails in a course he/she will be awarded "F" grade in that course and "Zero" Grade points. Whenever, a student repeats a course, the earlier grade point is ignored and the grade point average is computed on the basis of the grade obtained after repetition.

The evaluation of answer sheets of semester examination must be completed within 6 days after the conduct of examination and Head of Divisions must keep an eye on the same to ensure timely submission of marks to COE office in one lot.

Evaluation of Performance

The performance of the students will be evaluated in terms of two indices, viz., 'Semester Grade Point Average (SGPA)' which is the grade point average for the semester and the 'Cumulative Grade Point Average (CGPA)' which is the Grade Point Average for all the semesters.

∑ (Credits x Grade Point)

GPA = ---------

∑ Credit

A student shall have to attain the Overall Grade Point Average of 7.0 for the Degree. Students failing to obtain the OGPA shall not qualify for the degree. The overall performance of the students will be classified on the basis of OGPA as given below.

The grading of students shall be done on a 10 point scale. The students will be awarded grade point on the basis of their performance in each course. The grade point when multiplied by 10 will give the equivalent marks in percentage. The grade point obtained in a course will be rounded off to two decimal place. The minimum grade point to be secured for the successful completion of a course will be 6.5.

A non credit course of Hindi will be awarded Satisfactory(S) / Un-satisfactory (US) grade. Every candidate shall be examined in 3rd and 4th semester and awarded satisfactory/unsatisfactory grade for the research credits allotted to a student. The evaluation will be done by the Advisory Committee of the student and result submitted to the COE for issue of grade card.

Marks for the Internal Assessment which shall be recorded by the COE in a Register.

Every candidate shall be examined in each course he had attended during the semester according to the syllabus approved by the Academic Council.

The medium of instruction and examinations shall be English.

As soon as possible after termination of each Semester Examination, the Controller of Examination shall publish the result of all candidates.

The examination in Ist and 2nd semester of each year shall ordinarily be held in the second week of December and third week of May on such dates as may be fixed by the Joint Director (Academic).

Every student will be issued Grade Cards for each semester end examination. A certificate of having passed a semester examination shall be granted only after a student has passed in all the courses of the Semester concerned and also those of the previous semester.

The transcripts in the existing format shall be issued to all the diploma students passing out from NDRI Deemed University at the end of completion of the programme and Transcript Fee @ 100/- shall be charged at the time of admission.

Comprehensive Examination

Viva-voce and Assessment

Class Attendance

A teacher shall maintain a record of the students attendance in each course taught from first day. The marking of attendance will be by number, only absent will be marked as "A". The long absance of the students must be reported immediately to the university office

A student shall be required to maintain a minimum of 75 cent attendance separately for theory and practical in each course. It shall be the responsibility of the student to ensure that his/her attendance requirements do not fall short of the minimum fixed. A candidate who has not obtained the percentage of lectures/practical etc., as prescribed and the deficiency thereof has not been condoned by the Joint Director (Academic)/Head of Regional Station, shall not be eligible to appear in the examination. The decision of the Joint Director (Academic) will be final.

When owing to an epidemic, the college is closed for more than a fortnight or a student is suffering from some contagious disease and is not allowed to sit in the classes, the Joint Director may give full credit of number of lectures etc. A student might have attended had the college not been closed or had he not been debarred from attending the classes.

Lectures shall be counted up to the last working day of the semester. Under special circumstances, viz., (a) authorized absence under official directives, and (b) serious illness, a student may be granted condonation of attendance by the Joint Director (Academic) maximum up to 5%. No further condonation even on medical grounds or otherwise shall be granted to a student under any circumstances.
Certificate of illness must be produced only from Medical Officer of National Dairy Research Institute, Karnal or Medical Officer, Civil Hospital, Karnal, if referred by Medical Officer, NDRI Health Complex. In case the candidate falls sick at a place other than Karnal, he should produce medical certificate in support of his illness from Authorized Medical Attendant.

All teachers are required to send the report of shortage of attendance to the Head of Division. The Head of Division will be responsible for bringing the notice of shortage of attendance in all courses after Mid-term examination to the student and the teacher. Information of the same shall also be sent to the parents/guardians of defaulting student for every semester, under certificate of posting.

Unless otherwise provided in any other ordinance, if the percentage of attendance is deficient on account of:

The Joint Director (Academic) will relax shortage of attendance up to a maximum period of 15 days in a semester. The Head of Division will arrange the missed classes of students lace.

Academic Probation

The performance of the students will be evaluated in terms of two indices, viz., the "Semester Grade Point Average (SGPA)" which is the Grade Point Average for the semester and "Cumulative Grade Point Average (CGPA)" which is the Grade Point Average for all the semesters.

∑ (Credits x Grade Points)
GPA = ---------
∑ Credit

The minimum cumulative GPA for continuing in the Institute shall be earned at the end of the second semester. A student who fails to satisfy the above requirement shall not be permitted to continue in the Institute. This rule shall be relaxed by Joint Director/Director in special cases if the student concerned has made substantial improvement in his CGPA by attaining CGPA of 6.5 during the second semester.

At the end of the IV semester at the Institute, the student shall have to attain a CGPA of 7.0 and Student failing to attain this level shall not qualify for the degree.

The students who have not cleared at least 50 percent of the first year courses will not be allowed to register for the courses of second year for the research work.

Readmission

Re-admission in normal case is not permissible. The students who withdraw from the Institute or whose names have been struck off by the Institute (other than on disciplinary grounds) may be re-admitted within a period of 2 years on genuine grounds such as natural calamity/defence posting/exceptional circumstances at the discretion of the Joint Director/Director on submission of an application through the Head of the Division. However, on re-admission of such students, the period of break shall be counted towards the maximum period allowed for the award of degree. On re-admission, the concerned student shall be required to pay all the dues from date of discontinuance up to the date of rejoining apart from readmission fee at the prescribed rates of Rs. 1000/-.

Dissertation

A student admitted to Master in Dairying programme shall undergo research work for a period of at two semester and submit findings in the form of dissertation in partial fulfillment of his/her degree requirement. The dissertation for the Master's Degree should be of such nature as to indicate a student's potential for conducting research.

It shall contain chapters on Introduction, Review of Literature, Material and Methods, Results and Discussion, Conclusions and Literature Citations.

AA Major Advisor (Guide) shall be assigned to each Master Degree student by Divisional board of studies after taking approval from Joint Director/Director latest by the beginning of Second Semester. Besides, there shall also be an Advisory Committee for each student proposed by the Major Advisory (Guide) of the student recommended by concerned Head of Division and approved by the Joint Director/Director.

Eligibility of Major Advisor (Guide) for M.Sc. Students

Mode of allocation of M.Sc. Students

Guidelines for allotment of Major Advisors (Guides) to Master's students admitted as In-service candidates and Foreign Students

The in-service candidates and foreign students may be considered for allotment to a guide working in the preferred areas suggested by his/her sponsors even if the name of such a guide does not appear in the list prepared by the Division for that particular year. However, in lieu of this, the name of such guides will not be considered I subsequent allotment.

The Advisory Committee of a student preparing for Master Degree shall consist of apart from the Major Advisor (Guide) three members with at least one member each from the major and allied fields. In addition one nominee of Joint Director from the main/allied field may be added to the Advisory Committee. The change of advisory committee should be done immediately.

A student shall do research work for his/her dissertation in second year. The last date for submission of dissertation shall be the last day of examination in each semester without late fee, and with late fee of Rs. 250/- upto seven days of last day of examination. The student shall also be permitted to submit dissertation after seven days of last day of examination but before the start of next semester with a late fee of Rs. 500/- only. In case the thesis is submitted after commencement or the next semester the candidate will register himself for that semester and pay all the fees except the thesis fee. However, the thesis in both the later cases will be evaluated at the end of the ensuing semester.

The topic of dissertation shall fall within the major field of specialization in which the student has been admitted. The subject of dissertation shall have the approval of the Students' Advisory Committee and the Joint Director (A).

Once the title of dissertation is approved, the scholar should give a seminar before the Advisory Committee and Faculty of the discipline concerned. Again before undertaking the final typing of dissertation, the scholar will give another seminar before the Advisory Committee and Faculty of the Division concerned. The seminar will be graded as Satisfactory/Unsatisfactory by the Advisory Committee. In case it is graded as Unsatisfactory the student will again give the seminar at a date to be announced by the Chairman of the Advisory Committee.

Each student shall submit three copies of the thesis in an unbound form with a cover of art sheet giving the title of thesis, name of the scholar etc., as per approved format, printed on it, two copies of which would be sent to the external examiner for evaluation. In case the thesis is recommended for acceptance and award of degree (after incorporating mistakes), the students shall get these pages replaced after making the corrections and submit three copies of the thesis in Bound form along with CD ROM. One copy of bound thesis each would be deposited with Central Library (with CD ROM), Divisional Library and Library of Southern Regional Station of NDRI, Bangalore. The Provisional Degree Certificate would be issued only after submission of the thesis in Bound Form. However, it will indicate the date of passing as the date of viva-voce examination.

Typing of dissertation may be taken in 1.5 space and on both sides of the paper.

The dissertation submitted in partial fulfillment of the Master degree shall be evaluated by an external examiner. The external examiner shall be a specialist in the students' major field of study and shall ordinarily be appointed by the Joint Director (A)/Director from a panel of three names suggested by the discipline concerned, but outside the NDRI and its regional stations. The external examiner shall send his report directly to the Joint Director (Academic).

The dissertation will be graded satisfactory/not satisfactory. In case the external examiner does not recommend the dissertation for the award of the degree, the Joint Director (A) may on the special recommendation of the Advisory Committee, refer the dissertation for scrutiny and independent judgment to a second external examiner chosen and appointed by the Joint Director (Academic) from the original panel or from outside the original panel. If the second external examiner recommends the dissertation for acceptance, this recommendation may be accepted. In case the second examiner asks for revision of the dissertation, the student shall continue the work, rewrite the dissertation and submit it once again after a period of at least three months.

The external examiner will evaluate the dissertation and conduct a viva along with the Student's Advisory Committee with the Major Advisor (Guide) as Chairman.

After receiving satisfactory report, viva will be conducted within 4-6 weeks, but not before 15 days.

Report on thesis oral examination must be submitted with certificate that all corrections have been made.

The degree shall be awarded on the recommendation of the Examining Committee. The Chairman shall send the recommendation of the Examining Committee to the Joint Director (A) through the Head of Division concerned in the prescribed form.

The Head of the Division concerned will work as Coordinator and make correspondence with the External Examiner regarding fixing date of examination and informing of the same to the Major Advisor (Guide) and the students.

Leaves Rules

Maternity Leave to Female Students

General

Notwithstanding the integrated nature of the course which is spread over more than one academic year, the regulations in force at the time a student joins the course shall hold good only for the examinations held during or at the end of the academic year and nothing in these regulations shall be deemed to debar the institute from amending these regulations and the amended regulation (s), if any, shall apply to all students whether old or new.

Subject to such advice as may be given by the Board of Management or the Academic Council the Decision of the Director/Joint Director (A) shall be final and no suit, application, petition, revision or appeal shall lie in a court of law or in any authority outside the University/Institute in respect of interpretation of these regulations.

Requirements Before Submission of Thesis:

Eligibility for Degree

A student is deemed to have completed the requirements for graduation and is eligible for the award of Master in Dairying degree if:-

Award of M.V.Sc. Degree

The nomenclature of degree of all the twelve disciplines will be as under:

Inter-Institutional Transfer

Inter-Institutional Transfer of M.Sc. Students once the admissions are finalized for an academic session, there will be no scope for lateral entry for transfer from any other Institutes to the NDRI Deemed University. However, in respect of Master and Doctoral programmes, under exceptional circumstances, Director will have the discretionary authority to consider such issues on case to case basis and such decisions may not be quoted as precedence in normal circumstances.

Provision of temporary relief from studies

A student who wants to withdraw from the University for a semester may submit an application at least 15 days before the commencement of semester end examination of that semester.

Temporary relief during a semester will be allowed on the following grounds:

Physical Exemption

A Master's degree student may be relieved from University with the prior permission of Joint Director (Academic) for accepting employment in Govt./Public/Private sector etc. if he/she has successfully completed the course work requirement and comprehensive examination. Further, in case a student has started research work, he/she may also be granted Physical Exemption. However, on rejoining the programme, he/she shall have to complete the remaining research work and credit requirement and the thesis within 4(four) years from the date of admission. The Director, however, under special circumstances may allow an extension by a maximum of one year. The In-service candidates may also be allowed physical exemption on the said conditions.

The regulations provided herein shall apply to students admitted in National Dairy Research Institute (Deemed University), Karnal under Semester System. The disciplines (main subjects of study) in which instructions are offered at this Institute, leading to the Ph.D. Degree, are as follows:

Duration

The duration of the course for the degree of Doctor of Philosophy shall be at least six semesters (3 academic years) for the students with 4+2 UG & PG programme. The student with 3+2 background will undergo pre-requisite courses and the duration will be 8 semesters (4 academic years). The maximum period of stay of a scholar for completion of degree requirement for obtaining Doctoral degree shall be 6 years. It will be 8 years in case of scholars with one year pre-requisite courses. Extension of time will be allowed in a very specific case with justified reasons.

Every application for the approval of the synopsis shall be sent in the prescribed form to the Joint Director (Academic) after mentioning the name of the Advisors and topic decided upon through Head of the Division. The Head of the Division shall satisfy that the Division has necessary equipments/facilities for the proposed research. The Joint Director (Academic) will place the application with the remarks of the Advisory Committee before the Director for consideration.

Provided that the Board of studies on the recommendations of the Head of Division concerned/Joint Director, may in special circumstances appoint Joint Major Advisors, one of whom shall be from the Division and the other from outside.

Provided further that in cases where the Major Advisor of the candidate leaves the Institute on his/ her transfer or retirement before completion of the Research Work of the student under him, a fresh Major Advisor will be appointed by the Board of Studies of the concerned discipline from amongst the advisory committee members of the major field. Further provided that if a scientist has at least three years service before his/her retirement, he may be considered for allotment of a student.

Every scholar shall be required to pursue his/her Research Work for at least 18 months from the date of submission of the Synopsis to the University Office for Inter-disciplinary seminar at this Institute or any other center recognized by the Institute for this purpose. The thesis of the student(s) will be accepted after last working day of the sixth semester (3 academic years) and 4 academic year from the students with 3+2 background provided he/she clears the course and research work requirement.

Registration

A student selected for admission shall become an enrolled student of this course only when he/she reports for registration on the due date mentioned in the admission letter with following documents in original and on payment of prescribed fees.

A candidate selected for admission may be allowed late registration by two days under special circumstances keeping in view the gravity of each case at the discretion of the Joint Director (Academic)/ Director. However, such candidate shall be required to pay the late registration fee at the prevailing rates. Further provided that in case a candidate fails to report for first registration till the stipulated date i.e. late by two days the admission of such a candidate shall stand cancelled and seat, thus, vacated shall be filled from the waiting list.

A student admitted to the Ph.D. Dairying programme shall be allotted a Registration Number in seven digits at the time of joining the course. For this purpose, year of admission (in two digits), name of the course (in one English alphabet) followed by discipline of course (in two alphabets) and the student's serial number at the time of admission (in two digits). The name of course shall be P for Ph.D. and the discipline of the course shall be DM for Dairy Microbiology; DC for Dairy Chemistry; DT for Dairy Technology; DE for Dairy Engineering; AB for Animal Biochemistry; AG for Animal Genetics and Breeding ; LP for Livestock Production and Management; AN for Animal Nutrition; AP for Animal Physiology; EC for Dairy Economics; DX for Dairy Extension Education, BT for Animal Biotechnology and FP for Agronomy (Forage Production). For instance, a student who has taken admission to Ph.D. Dairying (Dairy Microbiology) in 2013 and gets 1 as student serial number will have Registration Number as 13-P-DM-01.

Registration in the case of continuing students will consist of the following steps to be completed within first week of the beginning of the semester:

Readmission

Re-admission in normal case is not permissible. The students who withdraw from the Institute or whose names have been struck off by the Institute (other than on disciplinary grounds) may be re-admitted within a period of two years on genuine grounds such as natural calamity/defence posting/exceptional circumstances at the discretion of the Joint Director/Director on submission of an application through the Head of the Division. However, on re-admission of such students, the period of break shall be counted towards the maximum period allowed for the award of degree. On re-admission, the concerned student shall be required to pay all the dues from date of discontinuance upto the date of rejoining apart from readmission fee at the prescribed rates of Rs. 1000/-.

Note :

Fees

The tuition fee, examination fee and other charges shall be as prescribed by the Institute from time to time. The fee once paid by a candidate is not refundable under any circumstances.

Academic Requirements

Every scholar admitted to Ph.D. degree programme shall be required to take the following three broad categories of courses during the two semesters:

Those students who have not studied Hindi up-to Matric will be offered a non credit course in Hindi in 1st semester of 1st year and will be required to pass it satisfactory.

The student will have to undergo noncredit course on Physical Education i.e. PE

The minimum credit requirement for Doctoral degree will be as under:

* In order to fulfill the overall credit requirement of a student, the additional courses may be offered from Major/Minor/Supporting courses.

Extra two credits may be given for preparation of synopsis. Research credit for research work be allotted for each semester and submit satisfactory/unsatisfactory report to COE for issue of Grade Card.

In addition to above, a student will be required to offer minimum of 4 non-credit courses from the following if not studied at Master's level.

Non Credit courses

Uniformity in course codes

The course codes will be of two alphabets only as given below:

Ph.D.

first semester : 711, 712……..
second semester : 721, 722………
Seminar : 719, 729 (Not more than two)

Minor disciplines

The BOS in each discipline will identify three disciplines as Minor so that the students can choose one minor discipline and the courses to a student will be offered from one discipline only to meet the minimum requirement of credits for the minor disciplines opted as minor.

Supporting course

Supporting courses may be allotted to a student from any discipline other than Major and Minor discipline of the student.

Comprehensive Exam

System of Evaluation and Examination Procedure

The evaluation of student's achievements in a course (Theory and Practical) shall be based on his/her performance in mid-term examination, semester-end final examination, seminars and practical exercises and semester end final practical examination. The relative weightage to be given to mid-term examination will be 20% marks and final semester-end examination 80% marks.

Every instructor shall prepare his/her course outline for his/ her teaching and shall submit it to the Joint Director (Academic) through the Head of his/her Division.

During the 8th week of each semester, there shall be a mid-term examination in each course lasting for at least one hour. The mid-term examination shall be scheduled by the Controller of Examination during each semester. There shall be no mid-terms examination for practicals.

For the students who did not appear for the said examination due to genuine reasons like illness etc. a 'make- up' examination will be conducted within 7 days of completion of mid-term examination. The student requesting for make-up examination shall have genuine reasons. If he/she is sick, he/she has to produce a medical certificate signed by Medical Officer of the Institute or competent Medical Officer if he/she falls sick. If a course is offered simultaneously at NDRI, Karnal and its Regional Stations at SRS, Bangalore and ERS, Kalyani in the same semester, the question paper in that course shall be common to all the centers. The examiner for setting the common question paper shall be approved by Joint Director (Academic) from among the teachers of that course at all the centre's.

The answer books of the semester-end final examination shall be shown to students on request within 7 days after commencement of the next semester and kept with teacher till the end of next semester. There shall be no re-evaluation of the answer books. However, the re-totaling of the marks will be allowed with prescribed fee.

The distribution of marks for examination of Theory and Practical examination in a given course shall be in proportion to the number of credit hours for theory and practical.

The minimum marks required to pass a course shall be 65% separately in theory and practical.

Instructor of practical class shall evaluate each exercise and record the same on the practical notebook and this would carry weightage of 25% of total marks assigned to a course.

If a student fails to obtain pass marks in theory and practical separately in a course, he/she shall be declared 'FAIL' in the course.

A Supplementary Examination shall be conducted by the Controller of Examinations for the students who fail in a course, within 20 days of the declaration of result. The supplementary examination will carry 100% marks. He/she will appear in theory or in practical examination in which he/she has failed/ If he/she is failed in both i.e. in theory and practical, then he/she will appear in both.

If a student was found ineligible for appearing in semester-end examination due to shortage of attendance or if a student who does not appear in semester-end examination for any reason, he/she shall not be allowed to appear in supplementary examination and shall have to attend the classes in subsequent semester, when the course is normally offered.

If a student fails in the Supplementary Examination, he/she has to attend the classes for that course in the semester in which that course is normally offered. If a student fails in the semester-end examination but does not appear in the Supplementary Examination, he/she shall be treated at par with the student failing in the Supplementary Examination and shall have to attend the regular classes of the course. If a candidate fails in supplementary examination, but goes to ERS/SRS for dissertation work, the courses will be offered at Regional Station.

When a student fails in a course he/she will be awarded "F" grade in that course and "Zero" Grade points. Whenever, a student repeats a course, the earlier grade point is ignored and the grade point average is computed on the basis of the grade obtained after repetition.

Evaluation Of Performance

The performance of the students will be evaluated in terms of two indices, viz., 'Semester Grade Point Average (SGPA)' which is the grade point average for the semester and the 'Cumulative Grade Point Average (CGPA)' which is the Grade Point Average for all the semesters.

∑ (Credits x Grade Point)
GPA = ---------
∑ Credit

A student shall have to attain the Overall Grade Point Average of 7.0 for the Degree. Students failing to obtain the OGPA shall not qualify for the degree. The overall performance of the students will be classified on the basis of OGPA as given below.

The grading of students shall be done on a 10 point scale. The students will be awarded grade point on the basis of their performance in each course. The grade point when multiplied by 10 will give the equivalent marks in percentage. The grade point obtained in a course will be rounded off to two decimal place. The minimum grade point to be secured for the successful completion of a course will be 6.5.

A non credit course of Hindi will be awarded Satisfactory(S) / Un-satisfactory (US) grade.

Marks for the Internal Assessment which shall be recorded by the COE in a Register.

Every candidate shall be examined in each course he had attended during the semester according to the syllabus approved by the Academic Council. Every student shall be examined in each semester after course work and awarded Satisfactory/Unsatisfactory grade for the research credits allotted to the students. The evaluation will be done by the Advisory Committee of the student and result submitted to the Controller of Examination for issue of grade card.

The medium of instruction and examinations shall be English.

As soon as possible after termination of each Semester Examination, the Controller of Examination shall publish the result of all candidates.

The examination in Ist and 2nd semester of each year shall ordinarily be held in the second week of December and third week of May on such dates as may be fixed by the Joint Director (Academic).

Every student will be issued Grade Cards for each semester end examination. A certificate of having passed a semester examination shall be granted only after a student has passed in all the courses of the Semester concerned and also those of the previous semester.

Class Attendance

A teacher shall maintain a record of the students attendance in each course taught from first day. The marking of attendance will be by number, only absent will be marked as “A”. The long absence of the students must be reported immediately to the University Office.

A student shall be required to maintain a minimum of 75% attendance separately for theory and practical in each course. It shall be the responsibility of the student to ensure that his/her attendance requirements do not fall short of the minimum fixed. A candidate who has not obtained the percentage of lectures/practical etc., as prescribed and the deficiency thereof has not been condoned by the Joint Director (Academic)/Head of Regional Station, shall not be eligible to appear in the examination. The decision of the Joint Director (Academic) will be final.

When owing to an epidemic, the college is closed for more than a fortnight or a student is suffering from some contagious disease and is not allowed to sit in the classes, the Joint Director may give full credit of number of lectures etc. A student might have attended had the college not been closed or had he not been debarred from attending the classes.

Lectures shall be counted up to the last working day of the semester. Under special circumstances, viz., (a) authorized absence under official directives, and (b) serious illness, a student may be granted condonation of attendance by the Joint Director (Academic) maximum up to 5%. No further condonation even on medical grounds or otherwise shall be granted to a student under any circumstances.

Certificate of illness must be produced only from Medical Officer of National Dairy Research Institute, Karnal or Medical Officer, Civil Hospital, Karnal, if referred by Medical Officer, NDRI Health Complex. In case the candidate falls sick at a place other than Karnal, he should produce medical certificate in support of his illness from Authorized Medical Attendant.

All teachers are required to send the report of shortage of attendance to the Head of Division. The Head of Division will be responsible for bringing the notice of shortage of attendance in all courses after Mid-term examination to the student and the teacher. Information of the same shall also be sent to the parents/guardians of defaulting student for every semester, under certificate of posting.

Unless otherwise provided in any other ordinance, if the percentage of attendance is deficient on account of:

The Joint Director (Academic) will relax shortage of attendance up to a maximum period of 15 days in a semester. The Head of Division will arrange the missed classes of students.

Academic Probation

The performance of the students will be evaluated in terms of two indices, viz the “Semester Grade Point Average (SGPA)” which is the Grade Point Average for the Semester, and Cumulative Grade Average (CGPA)” which is the Grade Point Average for all the Semesters.

∑(Credits x Grade Points)
GPA = ---------
∑Credits

The minimum cumulative GPA for continuing in the Institute shall be earned at the end of the semester. A student who fails to satisfy the above requirement shall not be permitted to continue in the Institute. This rule shall be relaxed with the approval of the Joint Director/Director in special cases if the student concerned has made substantial improvement in his CGPA by attaining CGPA of 7.0 during the second semester.

Thesis

The thesis work will carry a total of 45 credits.

A Ph.D. student will be required to clear Comprehensive Viva-Voce examination before final approval of synopsis in Inter Disciplinary committee.

The thesis submitted as partial fulfillment of the requirement for the award of Ph.D. Degree shall be a piece of research work characterized either by discovery of new facts or enunciation of a new theory or by fresh interpretation of known facts of theories; in either case it must indicate that the candidate possess the ability and imagination necessary to do independent constructive thinking and research work should be of the nature of a definite continuation to the subject and the results conclusions presented should be of a sufficient importance as to merit publication. It shall contain chapters on Introduction, Review of Literature, Material and Methods, Results and Discussion, Summary, Conclusions, Literature Citations and abstract thesis in Hindi and English.

Advisory Committee

A Major Advisor (Guide) shall be assigned to each Ph.D. Student by the Joint Director/Director/ Head of the Division in which the student is doing his major work latest by the end of Mid Term examination of first semester. Besides, there shall also be an Advisory Committee for each student proposed by the Major Advisor (Guide) of the student, recommended by the concerned Head of the Division and approved by the Joint Director/ Director.

The advisory committee of a student preparing for Ph. D. degree shall consist of the Major Advisor (Guide), four members with at least two members from the major field and two members from allied field(s) and in addition, one nominee of the Joint Director/Director. The change of advisory committee should be done immediately.

Eligibility Of Major Advisor (Guide)

The BOS in each discipline will identify three disciplines as Minor so that the students can choose one minor discipline and the courses to a student will be offered from one discipline only to meet the minimum requirement of credits for the minor disciplines opted as minor.

Mode Of Allocation Of Ph.D. Students

Guidelines for allotment of Major Advisors (Guides) to Ph.D students admitted as In-service candidates and Foreign Students :

The In-service candidates and foreign students (M.Sc. and Ph.D.) may be considered for allotment to a guide working in the preferred areas suggested by his/her sponsors even if the name of such a guide does not appear in the list prepared by the Division for that particular year. However, in lieu of this, the name of such guides will not be considered in subsequent allotment

Topic of Thesis

The topic of thesis/research project should be from priority area of the Division. The subject of thesis shall have the approval of the Students’ Advisory Committee and the Joint Director/Director of the Institute.

Once the title of thesis is approved, the scholar prepares the synopsis on the research problem according to the prescribed format and gives the seminar before the Advisory Committee and faculty of the discipline concerned.

The candidate shall also submit a copy of the synopsis to the Joint Director/Director and defend a seminar and viva-voce examination on his/her research problem before the Inter Disciplinary Seminar Committee and his/her Advisory Committee would rate his/her performance as satisfactory/unsatisfactory. In case he/she is found unsatisfactory, he/she will be required to present another seminar and face viva-voce examination before the Advisory Committee chaired by the Joint Director/ Director.

Only after a satisfactory performance in the Inter disciplinary seminar, he/she would be required to spend a minimum 18 months in the laboratory/field with his Major Advisor (Guide) from the date he/she submitted the synopsis to the University office after divisional representation.

After completion of prescribed course work at NDRI, Karnal Scholar may be required to pursue his/ her research work either at Karnal or at any one of the regional stations of the Institute. The decision of the Joint Director/Director, NDRI, in this matter will be final and binding.

Submission of Thesis

Before undertaking the final typing of the thesis, the scholar should defend result seminar before his Advisory Committee and faculty of the discipline concerned.

The Major Advisor (Guide) of a Students’ Advisory Committee shall ensure that all members of the Advisory Committee are duly consulted before the draft thesis is submitted by the student. In cases where the Students’ Advisory Committee has been reconstituted or Major Advisor (Guide) changed, the student shall clearly indicate the name of previous Major Advisor (Guide) and the period for which he served as Major Advisor (Guide).

The candidate shall be required to complete the minimum requirement of contact period of 18 months with his Major Advisor (Guide) from the date of submission of synopsis in the University Office & completing the lab research work and submit the thesis to the Head of the Division of the discipline concerned along with ‘No Dues Certificate’ and other formalities. The thesis then shall be forwarded by the Head of Division to the Joint Director without any further examination of its contents.

The thesis shall be accompanied by certificates duly endorsed by the Major Advisor (Guide) to the effect that (a) the thesis is the result of the student’ own work and (b) the contents, while being submitted for the award of degree, have not been published in part or in full, so far. However, if a student and the Major Advisor (Guide) so desire, a part of the thesis may, with the prior approval of the Joint Director, be published prior to submission of thesis for establishing priority.

The research papers of students before acceptance of their thesis shall be accepted and forwarded for publication to “SRC & Publication Section” by the University Office. However, the inclusion of names of other scientists along with the author and his/her Guide / Co-Guide / Members of Advisory Committee shall be decided on merit.

The candidate may incorporate in his/her thesis the contents of any work which he/she may have published on the subject and shall inform the examiners if he/she has done so, but he/she shall not submit, as his/her thesis, any work for which a degree has been conferred on him/her by this or any other University.

Each student shall submit three copies of the thesis in an unbound form with a cover of art sheet giving the title of thesis, name of the scholar etc., as per approved format, printed on it, two copies of which would be sent to the external examiner for evaluation. In case the thesis is recommended for acceptance and award of degree (after incorporating mistakes), the students shall get these pages replaced after making the corrections and submit three copies of the thesis in Bound form alongwith CD ROM. One copy of bound thesis each would be deposited with Central Library (with CD ROM), Divisional Library and Library of Southern Regional Station of NDRI, Bangalore. The Provisional Degree Certificate would be issued only after submission of the thesis in Bound Form. However, it will indicate the date of passing as the date of viva-voce examination.

The student shall also submit with the thesis three copies of the abstract of thesis neatly typed (about 300 words) indicating how far the thesis, embodies the results of his own research or observations and in what respects, his investigations appear to him to advance the study of the subjects of his thesis, a copy of each of which shall be passed on to the National Library in Dairying, Library of SRS and SRC immediately after the viva-voce examination. The student shall also ensure to provide a copy of the abstract of dissertation to each of his/her Advisory Committee Members at the time of his/her viva-voce examination.

Thesis should be submitted after submission of at least two research papers in a journal with student as first author.

Evaluation of The Thesis

The thesis submitted in partial fulfillment of Ph.D. Degree shall be referred to and examined by two external examiners selected by the Director chosen from a panel of at least six names of specialists in the particular field which shall be submitted to him by the Major Advisor (Guide) through the Head of Division. The Director shall however have the discretion to select the external members outside the panel suggested by the Major Advisor (Guide).

The external examiners shall send their reports on the thesis direct to the Joint Director.

An external examiner appointed as (at 13.1) shall report, whether, in his opinion, the candidate is by reason of his attainments, a fit person to receive the degree of Ph.D. or if the thesis is rejected or the candidate be allowed to re-submit if after revision. The examiner shall, put his criticism/ suggestions as concretely as possible, preferably number wise.

Where the examiner recommends award of degree, he shall also give in his report a set of questions on which clarification is to be sought from the candidate at the time of viva-voce examination based on the thesis.

In case the reports of both the external examiners are unfavorable, the thesis shall not be considered for award of the degree. In case of only one unfavorable report, the Joint Director/Director, may, on the recommendation of the Advisory Committee refer the thesis for scrutiny and independent judgment of a third external examiner chosen and appointed by the Joint Director/ Director either from the original panel or from outside the original panel, after consulting the concerned Head of the Division, and the Major Advisor (Guide) of the Advisory Committee. If the third external examiner recommends the thesis for award of the degree, this recommendation may be accepted.

If a thesis is not accepted for the award of degree, the candidate may be permitted to continue the work by rejoining the Institute within a period not exceeding six months from the date of communication of the revision of the thesis and submit it once again after the lapse of at least one semester after rejoining the Institute, and not later than two years of the date of communication of the decision to him.

A re-submitted thesis shall be examined by the external examiners who assessed the original thesis unless both or one of them is unable or unwilling to do so. If the original thesis was examined by three examiners, the re-submitted thesis shall be examined by the two examiners who had recommended re- submission of the thesis. These examiners will only see whether the objections raised by them have been met with or not.

A candidate whose thesis is rejected by both the external examiners shall not be registered again for the Ph.D. Degree with the same topic.

After student’s thesis for the Ph.D. degree is evaluated, and reports of both the external examiners are favorable, the thesis shall be finally accepted for the award only after the student completes satisfactorily a final viva-voce examination conducted by the examining committee including one external examiner, Head of the Division concerned, Major Advisor (Guide) and Advisory Committee of the student. The external examiner would be one amongst those who evaluated the thesis and recommended it for the award of degree, unless they are unable or unwilling to act as approved by the Director, in which case an alternate third examiner will be appointed from among the panel of six names received from the Major Advisor (Guide) of the candidate. The viva-voce shall be conducted only on the basis of the full report of the examiner, and not on the basis of the intimation of the approval of the thesis. The viva-voce shall relate mainly to the thesis problem. The Examining Committee shall, however, be free to test the student in his major and allied fields of study. The candidate shall be expected to defend the thesis at the oral examination.

The degree shall be awarded on the recommendations of the Examining Committee taking into consideration the merit of thesis itself and the performance of the student is final viva-voce. The recommendation of the Committee shall be forwarded by the Major Advisor (Guide) to the Joint Director through the Head of the Division concerned in the prescribed form which shall be signed by all the members of the Examining Committee.

A student who fails in the final viva-voce examination may apply again to the Joint Director with the recommendation of the Major Advisor (Guide) of the Advisory Committee for permission to appear a second time. Permission to appear for the second time may be given but the re-examination shall not take place earlier than three months after the first examination and it will be conducted by the committee as previously constituted, as far as possible. Re-examination for third time is not permissible and a student who fails for a second time cannot continue as a student in the Institute and qualify for a degree from the Institute.

No examination would be conducted outside the NDRI, Karnal campus without obtaining prior written permission of the Joint Director.

The Head of the Division concerned will work as Coordinator and make correspondence with the External Examiner regarding fixing of date of examination and informing of the same to the Major Advisor (Guide), members of the Advisory Committee and the students.

The reports of examiners on the thesis as well as of the examiner for Viva-voce (not applicable where the examiner(s) has/have recommended re-submission/rejection of the thesis), shall be placed before a Committee consisting of the Joint Director, the Director and the Head of the Division concerned. It shall be function of the Committee, after considering the reports of the examiners to make a recommendation to the Academic Council who may decide:

If the Joint Director and/or Head of the Divisions cannot sit in the above Committee, the proceedings of the Committee will not be vitiated. The Director shall co-opt an expert if the Head of the Division is not able to be present in the meeting.

After the Academic Council declares the candidate eligible for the award of the Ph.D. Degree, notification containing the names of the candidates so declared eligible, along with the titles of their thesis, shall be issued by the University Office of the Institute.

The Ph.D. Scholars shall be permitted to publish the thesis after their applications are examined critically.

The report on thesis oral examination must be submitted with certificate that all corrections have been made.

The final viva-voce examination on thesis will be conducted within 4-6 weeks time but not before 15 days after receiving satisfactory report.

Physical Exemption

A Ph.D. student may be relieved from University with the prior permission of Joint Director (Academic) for accepting employment in Govt./Public/Private sector etc. if he/she has successfully completed the course work requirement and comprehensive examination. Further, in case a student has been registered after clearing the Inter-disciplinary Seminar on his synopsis, he/she may also be granted Physical Exemption. However, on rejoining the programme, he/she shall have to complete the remaining research work and credit requirement and the thesis within six years from the date of admission. The Director, however, under special circumstances may allow an extension by a maximum of one year. The In-service candidates may also be allowed physical exemption on the said conditions.

Relief after submission of Thesis

A student shall be relieved, with the prior permission of the Joint Director, from the University at his/her request after the submission of thesis for accepting employment or for any other purpose.

The name of the student shall remain on the rolls of the University till the date of completion of the final viva-voce. If viva-voce is held in subsequent semester after submission of thesis, the student will not have to pay the continuation fee.

Temporary relief from studies to Ph.D. students in Academic Rules and Regulations:

A student who wants to withdraw from the University for a semester may submit an application at least 15 days before the commencement of semester end examination of that semester.

The following provision for temporary relief has been approved in the Academic Rules and Regulations for Ph.D. Programmes.

Temporary relief during a semester will be allowed on the following grounds:

Leaves Rules

In very special circumstances leave without fellowship may also be granted upto a maximum of 30 days at the discretion of the Joint Director/Director on production of valid grounds/proofs.

General

Not withstanding the integrated nature of the course which is spread over more than one academic year, the regulations in force at the time a student joins the course shall hold good only for the examination(s) held during or at the end of the academic year and nothing in these regulations shall be deemed to debar the Institute from amending these regulations and the amended regulation(s), if any, shall apply to all students whether old or new.

Subject to such advice as may be given by the Board of Management or the Academic Council the Decision of the Director/Joint Director shall be final and no suit, application, petition, revision or appeal shall lie in a court of law or in any authority outside the University/Institute in respect of interpretation of these regulations.

Eligibility for Degree

A student is deemed to have completed the requirement for graduation and is eligible for the award of Ph.D. Dairying Degree if:

A student will have to obtain 65% marks to clear a course and overall not less than 70% marks for the award of a degree.